Accounts Payable Coordinator

POSITION:

Accounts Payable Coordinator - Position #57

PROGRAM:

Fiscal

LOCATION:

615 S Atwood Street, Visalia, CA 93277

HIRING MANAGER:

Fay Bantu, Assistant Controller

PHONE:

(559) 732-8086

BASE PAY:

Class 131 ($2,294.63 - $2,386.42/semi-monthly)

STATUS:

Full Time, Salaried, Exempt

ACCEPTING APPLICATIONS:

INTERNAL APPLICATIONS ONLY

AVAILABLE:

Immediately

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

JOB SUMMARY

INTERNAL APPLICANTS ONLY

The Accounts Payable Coordinator reports to the Assistant Controller and is responsible for managing all accounts payable process, including but not limited to, evaluating invoices received, monitoring all solving all accounts payable issues and training program clerical staff in the proper procedures for the timely processing and submission of accounts payable.

ESSENTIAL JOB RESPONSIBILITIES

1.  Management of the processing of Agency accounts payable in a manner consistent with current fiscal policy and procedures, and all federal and state purchasing regulations.

2.  Direct supervision of all accounts payable support personnel.

3.  Implement & maintain accounts payable procedures and contract standards, ensuring accuracy and efficiency in the recording of Agency expenses and acquisitions.

4.  Analyze existing operations in the development of new systems and procedures, recommending improvements as needed.

5.  Develop operating policies, procedures and standards and ensure adherence by monitoring system performance, documentation and evaluating user feedback.

6.  Provide liaison with fiscal software technical support for management of daily operations.

7.  Monitor and assist in preparation of all accounts payable related journal entries for Agency accounting systems.

8.  Ensure accuracy of applications for new vendor accounts and control access Agency charge accounts.

9.  Respond to questions from Agency programs relating to accounts payable.

10.  Respond to vendor questions regarding account charges, credits, balances and payments.

11.  Maintain inventory control of Agency personal communication equipment (cell phones, pagers, etc.).

12.  Verify accuracy of vendor statements, ensuring that payments are properly recorded and that charges are accurate.

13.  Prepare required statements for C.F.O, Finance Director and others.

14.  Prepare month-end accounts payable reports and verify totals posted to Agency general ledger.

15.  Monitor and prepare Agency recurring lease/rent payments to ensure timely payment, and discontinuance at end of contract.

16.  Write clearly, accurately, and concisely to convey ideas in preparation of reports, correspondence and questionnaires.

17.  Organize work and set priorities to meet established deadlines.

18.  Remain flexible and tolerant to changes in workloads and assignments.

19.  Thinks and acts quickly and efficiently in emergencies.

20.  Comply with all Turning Point Safety policies and procedures, including but not limited to: workplace safety, reporting work related injuries, Infection Control and preventing potential safety risks for staff, clients and others.

21.  Will drive on Agency business.

22.  Punctual and regular attendance is an essential responsibility of each employee at Turning Point. Employees are expected to report to work as scheduled, on time and prepared to start working. Employees also are expected to remain at work for their entire work schedule. Late arrival, early departure or other absences from scheduled hours are disruptive and must be avoided.

23.  Other duties as assigned by the Assistant Controller. Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

ESSENTIAL JOB REQUIREMENTS

1.  Bachelor's degree in accounting/business and one (1) year of accounts payable experience; an AA degree and three (3) years bookkeeping/accounts payable experience; or at least five (5) to seven (7) years' experience overseeing a full range of accounts payable processes, with at least two (2) years supervising personnel.

2.  Knowledge of internal control requirements relating to the handling and processing of cash, petty cash, and accounts payable.

3.  Demonstrated ability to handle multiple priorities in an organized and efficient manner.

4.  Ability to meet tight deadlines and ensure accuracy with confidential materials.

5.  Work with a variety of directors and program administrative staff.

6.  Organize, prioritize work and function independently.

7.  Independently perform periodic reviews of cash flow and report to supervisor.

8.  Perform math functions sufficient to compute fractions, decimals, and percentages, statistical analysis and record keeping.

9.  Knowledge of basic accounting and bookkeeping principles.

10.  Type, use 10-key, and be proficient with basic computerized word processing spreadsheets, and database functions on a Microsoft environment computer.

11.  Willingness to travel to various program sites if necessary.

12.  Possess a valid driver's license and have access to a dependable means of transportation that is properly insured and operated in accordance with all laws. Agency insurer authorization is required.

13.  Ability to pass a criminal background check.

14.  Ability to pass a pre-employment physical, drug screen, general physical, and TB test.

15. Must maintain good relationships with consumers, co-workers, government and civic representatives, as well as community members within whom the Agency is transacting business, and relate to them in a professional manner.